Selection Guidelines: 

1. Preference will be given to Vendor/business with 100% locally made, baked and grown product, some exceptions to be made for candy vendors;   

2. Vendor/business must be involved or, at least supervise, the production of 100% of the finished products for sale at the market; 

3. Vendor/business must be at least 51% locally-owned.   

4. The UNIQUENESS of the product, considering:   

• The relevance to the Children’s Festival; 

• The overall mix and balance of all the vendors;  

• Actual producer and/or staff with involvement/knowledge of product staffing the booth in the market;   

• Perceived consumer demand;   

• Number of vendors with the same or similar products; and   

• Limited opportunity to obtain the product elsewhere.   

Fees: 

The fees are due in advance of the market once you have confirmation of your spot. They can be e-transfered to info@keycitytheatre.com 

They are: 

• $100 per Food Truck 

• $30 per 10 foot^2 stall  

• $20 per extra stall  

• $18 for an extra business in the same stall  

• $10 for electricity (dependent on availability) 

Cancellation Rules: You can request the cancellation of your business participation in any a market date by email following the rules:    

a) More than 72h (3 days) prior to the market date: No cancellation fees or penalties;   

b) Between 72h (3 days) and 48h (2 days) prior to the market date: $10 fee to be deducted from the reimbursement. 

c) Less than 48 hours (2 days) prior to the market: $20 fee to be deducted from the reimbursement.     

d) No Show: $30 fee to be deducted from the reimbursement. 

Rules for Market Day 

1. Products: ALL PRODUCTS FOR SALE AND DISPLAY at the market MUST be pre-approved by the market manager, through the application procedure, following the “locally made, baked or grown” main criteria. All products for sale at the market must meet the federal, provincial, and local regulations, and must be clean, well made and of good quality. Product acceptance and vendor approval may be revaluated at any time by the Market Manager 

2. Setup: All vendors MUST follow the setup guidelines for the market. Vendors will receive setup guidelines by email before the market date.      

3. Traffic Flow: Park your vehicle as unobstructive as possible, always ensuring that there is a through lane for other vendors.  Unload/Load as quickly as possible, and park your vehicle somewhere else. Please, be respectful, patient and careful with fellow vendors when moving your material and vehicle.    

4. Your space: The CFM will provide you a space in the market. You must bring everything you need to set up your stall (table, chairs, signage, floats, etc). Extra stall space and/or access to power may be available at additional cost.     

5. Tents: We recommend a use of a tent for shelter from sun/showers. In this case, you MUST have weights/tie down system. No tie down = no tent!  

6. Garbage: Each space must be kept clean and tidy always. Each vendor is responsible for their garbage and must provide their own garbage receptacle. No garbage should be left behind at the market area.     

7. Parking: When you are done unloading, you MUST move your vehicle to another area. Parking across the sidewalk is not permitted by the City. Please, leave the closest parking spots for market patrons.     

8. Sales prior to market opening: The sale of goods is NOT permitted prior to market opening, except to other vendors. This is a safety procedure as we don’t want to encourage patrons to walk around the market (especially children) when we have vendors still setting up their booth.  

9. Smoking/Alcohol: Vendors, staff and volunteers MUST refrain from drinking alcohol. Smoking is not permitted within 25 feet of the market area (including doorways).    

10. Take down: Vendors must stay in their booth until the close of the market and must vacate their space within 45 minutes of market closing.  DO NOT park or move your vehicle near to the market area before the market is closed. You should first take down your booth, pack your belongings and then bring your vehicle to the market area. Remember to allow patrons (especially elders and kids) to exit in safety.     

11. Food Vendors: Vendors of food products MUST comply with all applicable Interior Health Regulations. If you are displaying and packaging unwrapped prepared foods, or providing samples or product tasting, you must have a hand washing station, as required by the Health Authority.    

12. Burner or Open Flame: Any vendor who operates a burner or open flame MUST have Fire Extinguisher on site with a minimum rating of 2A 10BC. This is a vital safety issue and no warnings will be given, the stall will be shut down until the extinguisher is present and no refund will be given.    

13.  Pets: Vendors are strongly discouraged from bringing pets to the market. Any pets on site must be under control of the owners always at the market and must not compromise either the safety or comfort of patrons at the market, nor the ability of vendors to market their wares (e.g. food safety, etc.).     

14. Noise/Behaviour: Excessive noise (ie. Singing, screaming, generators, music from stereos) is NOT permitted. Aggressive hawking of products is also not permitted. Foul language and hostile behavior will not be tolerated in the market. Vendors provoking public altercations or disruptions may be subjected to permanent suspension from the market.    

15. Confirmation: You will receive by email the “Confirmed Vendor List” seven days before the market day. Please, make sure to check the list to avoid cancellation penalties and contact the market manager in case of any disparities, questions or concerns.     

Waiting List: Be aware that some vendors might be in the waiting list.  Vendors will be informed by email seven days prior to the market date. If there is a cancellation or a change enabling your business participation, the market manager will contact you by email or phone.     

*Food vendors are responsible for knowing and abiding by the Interior Health Guidelines for the Sale of Food at Temporary Markets in order to participate in the Market.The Market Manager has the right to refuse entry to any vendor who does not follow these food health regulations, or who breaches the Society's Rules of Operations.   

• Interior Health Guidelines for the Sale of Food at Temporary Markets (March  2016)